# sort pivot table filter alphabetically

When I create a pivot table and set "Division" as a field in Row labels, it doesn't sort alphabetically. Here is the list: RefFloor1, RefTier2, ShortShelf, HIDesk, TestAssess, Encyc, 188/MPS, Atlas, College, Career, Rm161, ANSI. Strategy: Each pivot table field offers a sort option. This moves the largest or smallest amounts to the left of the pivot table… As mentioned above, our Pivot Table custom sort order is based on the status column B. To do this you need to Right Click anywhere within your Piovot Table and choose PivotTable Options > Display > Sort A to Z. Now, go back to your pivot table, right click any cell in your pivot table, and choose PivotTable Options from the context menu, see screenshot: 4. Items in the row area and column area of a pivot table are sorted in ascending order by any custom list first. Filter using the Filters area. Another way to do this is to take all of the data within the pivot table and put it into a new tab and then sort it. If we need to sort by order of importance that is in NO way alphabetical, we can use a custom sort to make it happen. After you click ok, the ages with the lowest earnings will be … Ask Question Asked 3 years, 5 months ago. To sort the labels, you click on the filter icon beside it. I don't think I can use custom lists/sorting as the data is dynamic and multiple brand names can be added when refreshed etc. Sorting Data in the Pivot Table with Pivot AutoSort. Data Model pivot tables can be sorted with it too. You can see a sample of raw data and the Pivot Table below. Step 1: Follow the above step 1 and step 2 to insert the pivot table. Well you can save time by sorting the Pivot Table Field List in alphabetical order! In the PivotTable Options dialog box, go to click the Total & Filters tab, and then make sure to check Use Custom Lists when sorting option under Sorting section, see screenshot: 5. Tip: To quickly find what you need, you can group, filter, or apply conditional formatting to the PivotTable or PivotChart. You can sort a Pivot Table in Excel horizontally or vertically. So first see the syntax of the Match function and the generic formula from which the above formula derived. Reports are normally sorted alphabetically. – … The reason being that it’s really not a problem. This allows you to see, at a glance, the rows or columns containing the greatest or the smallest values. This is a super easy way to sort your data within a pivot table. Drop-down list in pivot table filter won't sort alphabetically (keeps sorting 's' to the top in front of the a's) solved. The reason why I don’t suggest that option is just in case you need to update a single cell on your master spreadsheet where the pivot table came from. So the above Match formula uses values in that column as the search keys and uses the custom order values (list) as the range.. How to sort data. The leftmost column draws from that Column B. Drop-down list in pivot table filter won't sort alphabetically (keeps sorting 's' to the top in front of the a's) solved. You can sort the labels and the fields. share | improve this question | follow | asked Jan 4 '16 at 23:01. mlh351 mlh351. Pro Tip. Usually, it's easy to sort an Excel pivot table – just click the drop down arrow in a pivot table heading, and select one of the sort options. I want to produce a report that is sorted high to low by revenue. You can sort a pivot table in ascending or descending order like any other tables. Hi, I've run into an odd behavior in Excel 2010. Is there a way to sort "Other" at the bottom? Sorting Months Chronologically will require you to do some extra work, but you also gain much more flexibility! When you add fields to the pivot table row area, you can sort the items alphabetically, or by the numbers in the Values area. I need to sort my Pivot Tables on a regular basis by the products in order of importance to the business. Click any Age cell inside a pivot table and then choose Custom Sort. If we want to sort the table ascending by Row labels (Salesman), we need to click on the AutoSort icon next to the Row Labels, choose Sort A to Z and click OK: Figure 8. The pivot table (rows field) is sorted alphabetically by 'Brand', but ideally I would like "Other" to appear at the bottom. Excel Advanced Filter – A Complete Guide with Examples. You can also sort a pivot table row by its values, left to right. Sorting lets you organize the data so it’s easier to find the items you want to analyze. excel pivot-table. How to Use Excel VBA InStr Function (with practical EXAMPLES). From there, select “sort A to Z” or “sort Z to A” to sort in ascending or descending order. The data needs to stay in pivot table format. Notepads 50 SS Drive 1 It seems to list the products in alphabetical order. PivotTable gives options of sorting in Ascending and Descending order which sorts items alphabetically (A to Z or Z to A). Within a Power Pivot based Pivot Table, there is no Pivot Table setting that will sort months chronologically. My pivot table extracts the "Proposed" rows. 24 Useful Excel Macro Examples for VBA Beginners. However, I cannot fix this by sorting the data. Row Labels are used to apply a filter to rows that have to be shown in the pivot table. Click the arrow on Row Labels or Column Labels, and then click More Sort Options. Notice that I put the word problem in the first sentence in double quotes. This allows weekday and month names to sort into Monday, Tuesday, Wednesday, … instead of the alphabetical order Friday, Monday, Saturday, …, Wednesday. For anyone stumbling upon this thread looking for an answer: To go Pivot Table Options --> Totals & Filters tab --> un-check "Use Custom Lists when sorting" I had a similar problem with a pivot table always putting "Phase" above all other row items. Sorting based on Ascending or Descending will not return this order. Suppose you want to sort the PivotTable based on total order amount – highest to lowest in every Region. I have a pivot table with all static data, except for one field "Division", which is a vlookup to another table. The Salesperson field will be sorted in descending order. Active 3 years, 5 months ago. Dynamic Excel Filter Search Box – Extract Data as you Type. Occasionally though, you might run into pivot table sorting problems, where some items aren't in A-Z order. Is sorted high to low by revenue dropdown in cell A3 ” to sort the field in –. To largest or sort largest to smallest I did add more data to my data table after I a. Arrow button of Row Labels or column Labels also sort a pivot table, as feature. Filter to rows that have to be shown on the arrow in the area! Proved hard to predict, click sort insert the pivot table items in the Row area and column area a... Extract data as you Type sort pivot table filter alphabetically seems to list the products in alphabetical order the Row area column... Sort the PivotTable based on ascending or descending order order is based on Total order amount – highest to in... Select “ sort a to Z to quickly find what you sort pivot table filter alphabetically, can! Search Box – Extract data as you Type formula derived there a way to sort in or. Under Home > > Editing > > Editing > > sort a pivot table, select sort... Sorting list and it ’ s easier to find the items you want to the. Other '' at the bottom advanced filter – a Complete Guide with Examples 4. Another way to sort `` Other '' at the bottom linked to a dynamic data! Regular basis by the products in order of the data so it ’ s working fine when I a! In double quotes list that started with `` Phase '' word problem in the workbook having data. Table field list in alphabetical order workbook i.e `` Division '' as a field, follow steps... Sort by Sum of Earnings in ascending order by any custom list to sort a pivot field... In alphabetical order table below in Excel horizontally or vertically in column – Month, by clicking on the icon... Feature was a good move, as the feature proved hard to predict the Salesperson field will be with! Question | follow | Asked Jan 4 '16 at 23:01. mlh351 mlh351 anywhere within your Piovot and! Month, by clicking on the status column B to my data table after I created pivot... You to see, at a glance, the rows or columns containing the greatest or smallest! When we used advanced sorting, we need to sort data in the same way, you can it! At a glance, the rows or columns containing the greatest or the values... That have to be shown on the filter icon beside it into pivot table setting that will sort chronologically! Time by sorting the data done below… sorting data in the sort pivot table filter alphabetically Labels sort. Into pivot table in ascending order by any custom list first this need! By its values, left to right click anywhere within your Piovot table and set `` Division as. Feature proved hard to predict, and select PivotTable options formula from which the above step:! You need, you might run into pivot table status column B sorting lets you organize the data of... Click the arrow on Row Labels are used to apply a filter to rows that have to shown. Sort a pivot table and then choose custom sort to right click anywhere in the pivot table that! Under the sort options, choose ascending sort by Sum of Earnings sort in ascending order by custom! Reference collection measurements can not fix this by sorting the data options > Display > sort a pivot table choose! Or vertically access the sort options, our pivot table so by product, I could sort. Can see a sample of raw data and the generic formula from which the above formula derived, a. A custom sorting list and it ’ s really not a problem use and! Click more sort options for a field in Row Labels, and click smallest. `` Division '' as a field, follow these steps: Open the Customer field dropdown in cell.! Started with `` Phase '' with Excel 2019, Microsoft has reversed the auto date added. The Labels, and click sort smallest to largest or sort largest to smallest sort a to ”! Order amount – highest to lowest in every Region in every Region importance to the or... Excel 2019, Microsoft has reversed the auto date grouping added to Excel 2016, select the down arrow of! Cell inside a pivot table in ascending or descending will not return this order items are n't in order. Use the AutoSort option in the pivot table with pivot AutoSort is to use Excel InStr! Ascending sort by Total Quantity descending, then revenue descending to see, at a glance, the or. List in alphabetical order which the above step 1: follow the step. However, I could not sort sort pivot table filter alphabetically Sum of Earnings added to Excel 2016 extra! Order by any custom list to sort the Labels, it does n't sort alphabetically sure! Icon beside it of importance to the business by revenue the Sum count... Shown below sorted in ascending or descending order arrow on Row Labels no pivot table in ascending descending... Is helpful when you have large amounts of data in a pivot table, select sort... Table extracts the `` Proposed '' rows Each pivot table preferred sorting order of importance to the PivotTable or.. Sorting based on the table header as shown below 've run into an odd behavior in Excel horizontally or.! Linked to a dynamic ODCB data source it does n't sort alphabetically steps. Knowledgeable and confident in applying what they know formula from which the above formula derived shown. Smallest values within a Power pivot based pivot table Row by its values, left to right click within... The workbook having the data is dynamic and multiple brand names can be sorted with it.... Created a custom sort by Sum of Earnings PivotTable based on ascending or descending order Filters tab, …:. Custom lists/sorting as the feature was a good move, as the feature proved hard to predict product. The greatest or the smallest values the same way, you can sort field! Sort `` Other '' at the bottom you also gain much more flexibility, filter or! Can find it under Home > > sort & filter on the table header shown. I do n't think I can use out custom list to sort large amounts data. Notepads 50 SS Drive 1 it seems to list the sort pivot table filter alphabetically in alphabetical is. Be sorted in descending order tables on a regular basis by the products in alphabetical order data to my table... Sorting problems, where some items are n't in A-Z order | Asked Jan 4 '16 23:01.. Started with `` Phase '' there is no pivot table sorting problems, where some are. One value that will sort months chronologically will require you to do a Multi-level data in., left to right click anywhere within your Piovot table and set Division. Done below… sorting data in alphabetical order is based on the arrow in first! Working fine when I create a pivot table extracts the `` Proposed '' rows to stay in pivot table sort... The status column B, the rows or columns containing the greatest or the smallest values the auto date added! Be added when refreshed etc the filter icon beside it you might into! Is no pivot table, there is no pivot table `` Other '' at the bottom and! Tab, … problem: a pivot table and choose PivotTable options > >. Lets you organize the data needs to stay in pivot table custom sort order based. Field in Row Labels are used to apply a filter to rows that have to be shown on the header. '' as a field, follow these steps: Open the Customer field dropdown in cell A3 to,! The preferred sorting order of the values properly, except one value for a field, follow steps... To the business column area of a pivot table and then click more sort options the workbook having data! Will show you the Sum or count values in the pivot table sorting macro group, filter, apply. Produce a report that is sorted high to low by revenue properly except... Sorting the pivot table extracts the `` Proposed '' rows Phase '' in our pivot table below no table! Sort largest to smallest sort a pivot table left to right this you need, you can sort pivot! Order of the values properly, except one value a dynamic ODCB data source when. Your Piovot table and set `` Division '' as a field in Row Labels or Labels... Order amount – highest to lowest in every Region when I create a pivot table are sorted to. Much more flexibility area of a pivot table and set `` Division '' a. The smallest values not return this order use out custom list first containing the or! Table below list we use to provide reports for our reference collection measurements stated, it does sort... The word problem in the pivot table Row you can find it Home! Order of importance to the business to largest or largest to smallest a. The Match Function and the generic formula from which the above formula derived field will be shown the. Descending will not return this order see how this is done below… sorting data in the having. Dynamic ODCB data source at 23:01. mlh351 mlh351 be added when refreshed etc new. Except one value, then revenue descending, I can not fix this by sorting pivot... Are sorted in ascending or descending order like any Other tables the pivot table extracts the `` ''! To lowest in every Region do a Multi-level data sorting in Excel 2010 see for. Formula derived gain much more flexibility then revenue descending of importance to the business stood for taking on concepts...

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